OSHA Posters: Find the Official Free Workplace Notice

OSHA provides its Job Safety and Health workplace poster free and explains that employers must display it where workers can easily see it. A paid letter resembling an official invoice does not establish that you must buy a poster from its sender. Go directly to OSHA’s publications page for the current resource. State-plan jurisdictions and federal workplaces can have different poster instructions. Florida employers should still review all applicable federal and state employment notices rather than treating one OSHA poster as the complete compliance package.

Check where employees routinely receive workplace notices and whether each location needs its own display. A poster hidden in a manager’s office does not serve the same practical purpose as a visible notice in a shared area. Consider the languages employees understand and use official available versions. For a hypothetical shop with a back-of-house team, review the staff entrance or break area rather than assuming a customer-facing wall is the best location.

List each required notice, issuing authority, location, language and last review date. Use Department of Labor resources to identify federal poster requirements and check Florida-specific notices with the relevant state agencies. Eligibility can depend on laws that apply to the employer, not simply the number of posters in a commercial bundle. Keep digital copies for reference, but do not assume a shared-drive file replaces physical display when the applicable requirement calls for a posted notice.

OSHA states that employers do not need to replace previous versions of its poster simply because a newer version is offered. Check the agency’s actual instruction before spending on a replacement. Update the broader notice inventory after legal changes, a new location or a material workforce change. Assign responsibility so a poster is not removed during renovation and forgotten. Separate poster display from training, hazard communication and injury-recordkeeping obligations, which require their own review and cannot be completed by hanging a notice.